Ways to get files under an upload limit, compared
Different methods suit different jobs. This compares categories of approach, not specific brands, and says where FileMending is not the right choice.
| Question | By hand (re-scan or re-export) | Single-file online compressors | Desktop PDF software | FileMending |
|---|---|---|---|---|
| Works toward a combined limit across many files | Only by trial and error | Usually one file at a time* | Usually one file at a time* | Yes: you enter the total and it budgets across files |
| Shows exact before and after bytes per file | You check manually | Varies* | Varies* | Yes, plus a ZIP report |
| Keeps your file names and order | Yes | Varies* | Yes | Yes |
| Preview before you pay or commit | Not applicable | Varies* | Not applicable | Yes, free, side by side |
| Grayscale conversion | If your scanner supports it | Varies* | Often | Yes, optional |
| Cost model | Your time | Free tiers or subscriptions* | Purchase or subscription* | One-time: $2.99 to $12.99 per set |
| Limits | Scanner and effort | Per-file size and daily caps* | Learning curve | Max 20 files; PDF, JPG, PNG; no merging, splitting or OCR |
* Typical of the category, not a statement about any particular product. Products and prices change, so check any vendor's current terms. Last reviewed 2026-10-14.
When another method is better
- One small file: a free single-file compressor or your scanner's export setting may be all you need.
- You already own PDF software: use it if you are comfortable choosing compression settings file by file.
- You need merging, splitting or text recognition: FileMending does not do these.
When FileMending fits
You have several scans, the portal limits the total, you want names and order kept, and you would rather see exact numbers and a preview than guess at settings.
Updated 2026-10-14.